# Quick-Reference Card: Applied AI Literacy at Work

<p class="meta">FAST-01 · 7formations · Instructor: Wadood Chaudhary · Keep at your workstation</p>

## 1. Before you start: is this task a fit?

| Ask | If the answer is... | Then |
| --- | --- | --- |
| What data does it need? | Name + SSN, license, or account/card number; PHI; confidential business data | **No AI** |
| Can I check the result? | No source, no way to tell right from wrong | **No AI** |
| Who relies on it? | A customer, patient, coworker, or regulator | **Use with care**: name the check and the reviewer |
| None of the above | Own notes, public text, brainstorming | **Good fit** |

## 2. Build the prompt

**Role · Reader · Task · Source (pasted between `---`) · Format · Gap rule ("say 'not in source'")**

## 3. Check before it leaves your desk

| Step | Question |
| --- | --- |
| Source | Can I see where this came from? |
| Facts | Do names, dates, rules match the source? |
| Numbers | Did I recalculate or trace every figure? |
| Tone | Right for the reader? Any promises I can't keep? |
| **Decide** | **Keep · Fix · Discard** (write one line why) |

## 4. Data piles

| OK | Remove first | Never |
| --- | --- | --- |
| Published info, approved FAQ, blank templates, own non-sensitive notes | Names, phone numbers, order numbers, client names: replace with [PLACEHOLDERS] | Name + SSN / license / account or card number (G.L. c. 93H, 201 CMR 17.00); PHI; passwords; pricing and bids; HR files; source code |

**Shared-printer test:** if you wouldn't leave it on the office printer, don't paste it.

## 5. If something goes wrong

- Stop. Don't continue the chat. Don't "ask it to forget."
- Tell your manager or IT the same day: ____________________
- If a wrong output already went out, say so and correct it.

## 6. Remember

- AI predicts likely words; fluent is not the same as correct.
- AI is already in your email, phone, and documents; the same rules apply.
- You own what you send.

*Approved tool(s) at my workplace: ____________________ · Sign in with: work account only*